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Staying compliant with the Affordable Care Act (ACA) can be a daunting task for many organizations. As regulations change and penalties for non-compliance grow steeper, it becomes critical for employers to have a robust system in place to manage ACA tracking and reporting. Fortunately, ACA-Track offers a streamlined, full-service solution designed to simplify these complexities. But what makes ACA-Track the ultimate tool for ACA compliance? Let’s dive into the key features that make this platform indispensable.
Automated ACA Compliance Tracking
One of the primary challenges organizations face with ACA compliance is tracking employee hours accurately. With different categories of workers—full-time, part-time, variable-hour, and temporary employees—it can be difficult to ensure that every employee’s hours are tracked and monitored according to ACA rules.
ACA-Track eliminates this problem with its powerful automation features. The platform collects actual hours worked by all employee types, whether they are salaried or hourly, variable-hour, or even subcontractors. Integration with your existing payroll systems, timekeeping software, and manual time sheets ensures that no employee’s data is overlooked. Whether your data comes from employee mobile entries, automated time clocks, or other systems, ACA-Track will collect it all in one convenient place.
By automating the tracking process, ACA-Track reduces the risk of errors and ensures that all employees are classified correctly based on their hours worked. This level of automation also streamlines reporting, so you never have to worry about falling behind on filing important forms like the 1095-C.
Proactive Eligibility Monitoring
Another critical aspect of ACA compliance is monitoring employee eligibility for health coverage. ACA regulations require that employers offer coverage to full-time employees (those working 30 hours or more per week). However, tracking these thresholds manually can be a challenge, especially if your workforce is dynamic and fluctuates frequently.
ACA-Track addresses this challenge by proactively monitoring employee eligibility for health insurance based on hours worked. When employees exceed eligibility thresholds, you’ll receive advanced alerts, giving you the ability to take timely action. This functionality helps ensure that you don’t miss any critical deadlines or requirements, reducing the risk of non-compliance and penalties.
Effortless IRS Reporting
Filing accurate and timely IRS Forms 1095-C and 1094-C is essential to avoid costly fines and penalties. Unfortunately, this process can be time-consuming and complex, especially when handling large amounts of employee data.
With ACA-Track, businesses can rest easy knowing that their IRS filings will be accurate and timely. The software automates the generation of Forms 1095-C and 1094-C, ensuring that all codes are correctly calculated based on the information in your database. ACA-Track also offers a unique feature where it performs extensive data integrity checks during the submission process. This feature identifies any discrepancies or errors, allowing businesses to fix issues before they submit their forms to the IRS.
Moreover, ACA-Track handles the e-filing of these forms directly with the IRS, so businesses don’t need to worry about the logistics of submitting documents or dealing with the complexities of electronic filing systems.
IRS Error Resolution Support
When it comes to IRS reporting, mistakes are costly. If there are errors in your ACA filings, the IRS may send penalty notices, which could result in significant fines. Addressing these errors can be time-consuming and confusing, particularly if you’re not familiar with ACA regulations.
ACA-Track simplifies the error resolution process by automatically identifying any discrepancies in your data. When errors are detected, the system notifies you immediately, so you can begin the remediation process without delay. In addition, ACA-Track’s team of experts is available to assist with error correction and IRS inquiries, ensuring that your filings are accurate and complete.
By providing real-time error notifications and offering expert guidance throughout the error correction process, ACA-Track helps minimize the risk of costly penalties, ensuring that your business stays compliant and audit-ready.
Dedicated Support: Your Compliance Partner
One of the standout features of ACA-Track is its commitment to providing exceptional support. ACA compliance can be complicated, especially if you encounter unique challenges or need clarification on regulations. ACA-Track’s dedicated Client Success Advisors are available to offer hands-on support throughout the entire compliance journey.
Your dedicated advisor works directly with you to ensure your compliance needs are met and any issues are resolved promptly. There are no long wait times or complicated phone trees—just direct access to a knowledgeable expert who understands your business and its compliance requirements. Whether it’s fixing data issues, interpreting IRS notices, or adjusting your reporting configurations, ACA-Track ensures you have the guidance you need to navigate the complexities of ACA regulations.
Comprehensive Coverage Group Management
Many organizations face the challenge of managing multiple coverage groups, especially when different employees are eligible for different health plans. ACA-Track’s coverage group management feature makes it easy to handle this complexity by allowing you to create and manage multiple coverage groups within the platform.
With ACA-Track, you can assign employees to specific coverage groups, track eligibility across those groups, and generate accurate reports based on each group’s requirements. This flexible functionality allows you to maintain compliance across a diverse workforce, ensuring that all employees receive the coverage they’re entitled to under ACA guidelines.
Conclusion: Why Choose ACA-Track?
When it comes to ACA compliance, the stakes are high. But with the right tools, compliance can be simple and stress-free. ACA-Track offers a comprehensive, automated solution that simplifies tracking, reporting, and error resolution. Its user-friendly platform, dedicated support team, and seamless integration with existing payroll and HR systems make it the ideal choice for businesses of all sizes.
If you’re looking for a way to stay compliant with the ACA while minimizing the administrative burden, ACA-Track is the solution you’ve been searching for. To learn more about how ACA-Track can help your organization manage ACA compliance with ease, visit ACA-Track today.
